Download Document

Circular No 43 /2018-Customs
F.No. 450/148/2015-Cus-IV
Government of India
Ministry of Finance,
Department of Revenue
(Central Board of Indirect Taxes and Customs)
kkk
Room No. 229 A, North Block, New Delhi
Dated: 8" November, 2018
To
All Principal Chief Commissioners/Chief Commissioners of Customs/Customs (Preventive)
All Principal Chief Commissioners/Chief Commissioners of Customs & Central Excise
All Principal Commissioners/Commissioners of Customs/Customs (Preventive)
All Principal Commissioners/Commissioners of Customs & Central Excise
Subject: Implementation of Paperless Processing under SWIFT-Uploading of Supporting
Documents (@SANCHIT) in Exports — reg.
Madam / Sir,
Kind attention is drawn to Board’s Circular No. 29/2018-Customs dated 30.08.2018
introducing Paperless Processing under Single Window Interface for Facilitation of Trade —
Uploading of supporting documents (@SANCHIT) in Exports, wherein, pilot for facility of
uploading digitally signed documents on eSANCHIT was launched in exports at Air Cargo
complex, New Delhi and Chennai Customs House. On successful implementation of the pilot, it
has been decided to extend this facility to all ICES locations on PAN India basis for all types of
exports under ICES. On a voluntary basis, members of the trade may use this facility to upload
the supporting documents concerning Shipping Bills that may be filed w.e.f 8" November, 2018
2. The Shipping Bill (Electronic Integrated Declaration) Regulation, 2011, provide for the
authorized person to submit digitally signed electronic integrated declarations (Shipping Bills)
and supporting documents and dispenses with the need for trade to submit the corresponding
hardcopies. The Regulations also provide that the authorized person shall retain, for a period of 5
years from the date of acceptance of the Shipping Bill, all supporting documents in original,
which were used or relied upon by him in submitting the electronic integrated declaration, and

shall produce them before Customs or other Government agencies in connection with any action
or proceedings under the Customs Act 1962 or any other law for the time being in force.
Uploading supporting documents
3. The procedure for eSANCHIT in exports is similar to the one prescribed for eSANCHIT in
imports vide Circular No. 40/2017 dated 13.10.2017. Briefly, salient features are described as
below: -
3.1 For uploading supporting documents on ICEGATE, the authorized persons must Open
ICEGATE URL httgs://www.icegate.gov.in/, Click on Login/Signup button for login into
ICEGATE by using his/her access credentials and then Click on e-SANCHIT link provided in
left vertical menu to redirect on e—SANCHIT. The step-by-step procedure for upload of
supporting documents is also provided on the ICEGATE website. While preparing a job for
submission on ICEGATE in their respective Remote EDI Systems (RES), the authorized persons
must ensure that they have uploaded all the necessary supporting documents. A facility has also
been provided on ICEGATE to the authorized persons to access and view the documents
uploaded by them.
3.2. In case the authorized person seeks to provide a document after the generation of the
Shipping Bill number, he/she may first upload the document on ICEGATE, obtain a unique ID
Image Reference number (IRN) for the document and link that document with the corresponding
Shipping Bill by submitting an amendment at the Service Centre. This procedure will also apply
when the authorized person submits a document in response to a query raised by Customs for a
Shipping Bill.
Assessment & Document Verification
3.3. Once a Shipping Bill has been filed, Customs officers will be able to access the uploaded
electronic versions of supporting documents while viewing or assessing the Shipping Bill on
ICES. During assessment, ICES provides for a query to be raised in order to call for additional
documents or information. In response to a query, supporting documents can be uploaded online
by following the procedure described in para3.2 above. All documents required for the purposes
of assessment would be viewed online.

Goods Registration, Examination & Let Export Order (LEO)
3.4. After filing of the Shipping Bill, the authorized person (e.g. Exporter/Customs Broker) may
with his self—assessed copy of the Shipping Bill, approach the designated place for goods
registration, document verification and LEO. In case goods are to be examined, the officer
examining goods may record the results of inspection/examination online on ICES.
4. After 15 days of the launch of the facility, a review will be carried out, and thereafter, it will
be introduced as a mandatory requirement.
5. All Principal Commissioners / Commissioners of Customs, Customs & GST are requested to
kindly issue public notices. Any feedback and queries may be addressed by email to
icegatehelpdesk@icegate.gov.in. References in hardcopy may be sent to Commissioner (Single
Window), HUDCO Vishala Building, B — Wing, 5" Floor, BhikajiCama Place, R.K. Puram,
New Delhi — 110066.
Yours sincerely,
wx
OSD (Cus IV)