BUREAU OF INDIAN STANDARDS
(CENTRAL MARKS DEP ARTMENT - I)
Our Ref: CMD-I/2:17:1 02 June 2023
Sub: Guidelines for Grant of Licence (GoL) as per the conformity assessment Scheme –
X of Schedule – II of BIS (Conformity Assessment) Regulations, 2018
This document stipulates the guidelines for GoL and are to be read in conjunction
with BIS Act 2016 and Rules, Regulations framed thereunder. In particular, the provisions for
GoL are addressed in Regulation 4 & 5 and Scheme - X of Schedule - II of BIS (Conformity
Assessment) Regulations, 2018, as amended from time to time. Any situation, in general, not
covered in these guidelines is to be dealt with as per the provisions of Act, Rules and
Regulations by the Regional Offices (ROs) and Branch Offices (BOs).
General
Principles
for GoL
1.
(i) The Bureau grants a licence based on successful assessment of the technical file
submitted by the manufacturer which includes review of product compliance report
as per specified requirements supported through evaluation carried out during visit to
manufacturing premises and/or any other site, if required.
(ii) Conformity of the product to the specified requirements is established through a
product compliance report contained in the technical file. The specified requirements
are requirements given in the relevant standard(s) and/or essential requirement(s)
applicable for the product.
Application 2.
(i) The application shall be made in the Form-I (enclosed for ready reference as
Annexure-I ) as specified in Scheme-X of BIS (Conformity Assessment) Regulations
2018. The applicant shall be required to submit the relevant documents as per the
Form-I.
Technical
file
3.
(i) Technical file to be submitted with the application comprise documentation
covering design, manufacture and operation of products to the extent applicable and
necessary for demonstration of compliance of conformity. The technical file for the
product shall contain following details:
(a)
Product description with details of variety or grades or type or size as
applicable
(b) Specified requirements applicable for the product
(c) Photograph (s) for identification of the product
(d) Manufacturer’s name and complete address
○ Including location plan and plant layout of the factory
○
Plant layout to indicate the manufacturing area, storage area for raw
material/components and finished product, testing laboratory
(e)
Detail for identification and traceability of product like brand name, trade
mark, date of manufacturing, batch or lot or serial number etc. as applicable
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(f) Detail of design of the product including drawing(s) as applicable
(g) Raw material (including components) details as applicable
(h) Description of manufacturing process as relevant, including
○
Manufacturing machinery facilities declaration (guidance template
attached as Annexure-II )
○
For sub-contracted arrangements, copy of agreement or consent letter
about the contractual arrangements
(i)
Report of compliance of the product to the specified requirement which may
include test report from third party laboratory (refer Sr. No. 5 & 6 below) or
from manufacturer’s own laboratory as applicable
(j)
Details of in-house quality assurance measures including inspection, test plan
and facilities; as applicable
○
The in-house quality assurance measures shall include aspects of quality
control of raw materials/components, in-process quality controls, final
testing of product, packing and storage.
○
Test equipments facilities declaration (guidance template attached as
Annexure-III ) including calibration status, certificates and plan
○ Quality assurance personnel details
○
For sub-contracted arrangements, copy of agreement or consent letter
about the contractual arrangements
(k)
Instructions for use, maintenance, installation, safe operation of the product;
as applicable
(l) Any other product specific requirement
Product
compliance
report (Test
reports)
4.
(i) The test reports submitted as part of the product compliance report shall be in
accordance with the specified requirements. The conformity of product shall be
established through any of the following:
(a) Test report from any laboratory as specified at Sr. No. 6 below
(b) Test report from manufacturers’ in-house laboratory
Sample pre-
registration
5.
(i) If the applicant intends to submit test report issued from the third party laboratory
submitted with the application as part of the product-compliance report, the applicant
must first register itself on the IT portal software, wherein he will get a unique code.
The applicant will have to submit this code to the third party laboratory (refer Sr. No.
6 below) while submitting the sample for testing and get the receipt for the same.
The receipt will be required to be uploaded on IT software.
Note : The test report issued by the third party laboratory (prior to issuance of
these guidelines) available with the applicant may also be utilised for submission
as part of the product-compliance report. Provided such test report shall not be
older than 1 year from the date of submission of application. For type tests, test
report which are less than 5 years old from the date of submission of application
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may also be accepted. In case any product specific guidelines are issued on this
matter, the same shall be followed.
(ii) The samples for testing shall be selected based on series/grouping guidelines for
the product (if any) made available and the varieties to be covered under the scope of
licence.
Third party
laboratory
6. (i) Following are the third party laboratories
(a) Laboratories established, maintained or recognized by the Bureau for the
product (including Group-2 labs as specified under the Laboratory Recognition
Scheme of the Bureau)
(b) Government laboratories empanelled by the Bureau
(c) Any other laboratories as decided by the Executive committee of the Bureau
Procedure
for GoL
7.
(i) The applicant may apply for grant of licence to the Bureau along with documents
mentioned at Sr. No. 2 above.
(ii) A visit will be paid to the factory of the applicant for evaluation of the technical
file including for assessment of the manufacturing infrastructure, production process,
quality assurance measures including testing infrastructure.
(iii) In case of submission of product test report as per 4(i)(b), i.e. manufacturers’
in-house laboratory, then the requirements stated in such test report shall be
subjected to witness testing by BIS certification officer during the factory visit.
Note: In case the manufacturer is utilising the sub-contracted facilities as in-house
testing, the witness testing during inspection visit shall involve visit to such sites
of sub-contracted facilities as well.
Submission
of partial
compliance
report
8.
(i) It is the responsibility of the applicant to ensure that the product compliance
reports submitted are complete in all respects and conforming to the specified
requirements. These test reports may be submitted through any combination of
various test reports (third party laboratory or in-house test report). However, the
requirements reported in all such test reports shall be as per the specified
requirements.
(ii) In the event of submission of partial compliance report, the BO may seek
clarification from the applicant and take decision for further processing based on
reply from the applicant. The applicant shall furnish the compliance report(s) for
remaining requirements. If the requirements are such that they can be witnessed
during inspection visit, the applicant may request for witnessing of these remaining
tests by the certification officer during inspection visit, subject to:
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(a)
Facilitating witnessing of remaining tests in the factory premises or any
other site including sub-contracted test facilities
(b) Payment of inspection fee for the visit
(c) Availability of sufficient material for carrying out the remaining tests
Conformity
of raw
material and
components
9.
(i) Where ensuring conformity of raw materials or components is a mandatory
requirement being considered for certification, such conformity shall be established
through any of the following:
(a) Raw material or component has BIS certification;
(b) Test report from any laboratory as specified at Sr. No. 6 above;
(c) Test report from accredited laboratory;
(d) Raw material or component manufacturer’s test certificate or test report from
the manufacturer's in-house laboratory.
(ii) Where conformity of raw materials or components are referred to in the technical
file submitted by the applicant, the same may also be verified.
Long
duration
test
10.
(i) For product characteristics requiring testing time 30 days (one month) and above,
evidence of conformity in the form of a third party laboratory or in-house test report
should be made available.
(a)
In case test report from in-house laboratory is provided as part of compliance
report, then the applicant should either
○
Produce evidence that the long duration test is under progress at a third
party laboratory (Sr. No. 6 above) and submit undertaking that the
laboratory should be able to issue the test report within a definite time
period (indicating date), which shall be made available by the applicant to
the Bureau, OR
○
Submit undertaking and facilitate BIS inspection visit to witness such long
duration test in the manufacturer premises (or other site, if applicable) .
(b)
In case the manufacturer is unable to submit the test report or witnessing of
completion of long duration test (Sr. No. 10(i)(a) above), then the BIS
reserves the right to process the licence for cancellation based on the
undertaking of the applicant. In case of non-conformity of sample is observed
in such long duration test, then the licence granted shall be processed for
cancellation.
(ii) The provision of third party laboratory or in-house test report for long duration
test(s) may be relaxed, in case the applicant firm located in India
(a) is newly established and duration of such test(s) is more than 6 months, or
(b)
has recently production of the product and duration of such test(s) is more
than 6 months.
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The appropriate evidence for establishment or commencement of production shall be
taken.
Inspection
visit
11.
(i) Duration of the inspection visit shall normally be two days in case of Indian
manufacturers and three days in case of foreign manufacturers. For each additional
technical file, an extra man-day may be assigned for inspection visit. Depending
upon the nature of product and variations/similarities (in case more than one
technical files have been submitted), the Head (BO) may decide the number of
mandays required for inspection visit.
(ii) In case the GoL is to be considered involving witness testing of the product in the
manufacturers’ in-house laboratory (or other site like sub-contracted test facilities),
the man-days required for such visits may be assessed and approved by Head (BO).
(iii) During the factory visit, the details submitted by the applicant in its technical file
(refer Sr. No. 3) shall be assessed for its adequacy and verified for compliance.
(a)
Witness testing of some requirements to access the in-house capability of
testing, as available.
(b)
The testing of requirements for which test report as part of product
compliance report has been submitted from other than from third party
laboratory (Refer Sr. No. 4(i)(b)) shall be witnessed.
Report of
inspection
visit
12.
(i) During the inspection visit, assessment of the contents of the technical file shall
be undertaken. The technical evaluation undertaken and observations for all aspects
of the technical file shall be reported.
(ii) Any inadequacy or non-conformity observed (including any issue in product
compliance report) shall be communicated in writing to the applicant. (template
attached as Annexure-V )
Processing
for GoL
13.
(i) Process of grant of licence is expected to be completed within 60 days from the
date of receipt of the application provided the documentation, assessment of the
technical file and conformity of the product to specified requirements is established
satisfactory at first instance during various stages. A template of the letter to be sent
for communication of grant of licence is attached as Annexure-VI .
(ii) For first ever product certification cases, Head (BO) shall ensure expeditious
processing of application so that licence may be granted within 90 days of the
submission of application. Head (BO) shall review the status of the application once
every week, and take it up with the DDGR or CMD for necessary action if the delay
is apprehended due to any factor.
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(iii) The licence to use Standard Mark shall initially be granted for not less than three
years and upto six years.
First ever
product
application
14.
(i) If the application is for a product for which no licence has been granted earlier,
the application shall be processed by the concerned BO and sent to CMD through
concerned DDGR.
Rejection
of
application
15.
(i) The application may be processed for rejection as per the sub-regulation (6) of
regulation 4 of BIS (Conformity Assessment) Regulations, 2018. It may include
one or more of the situations mentioned below:
(a)
Application is not complete and applicant is unable to clear the shortfall in
documents including deficiencies in technical file even after repeated
instances
(b)
Assessment of technical file establishes that the product is not conforming to
specified requirements
○
In case of multiple technical files, application may be processed for
grant of licence for concerned products where evidence of compliance
is established
○
In case of an applicant’s request for the re-examination of technical file
with corrective actions, the request may be allowed
(d)
If corrective actions are not taken within the time period stipulated in
discrepancy-cum-advisory report
(e) The firm has not been clearing the financial dues to the Bureau
(f)
The firm has tampered with documents in connection with the grant of the
licence
(g)
The firm has indulged in unethical practices in the context of grant or
operation of the licence
(h) Major deviation is observed from the technical file during the inspection visit
(i)
Failure of firm in providing all assistance to certification officer in
connection with carrying out inspection visit
(ii) Before rejecting an application, a rejection notice of not less than 21 days shall
be given to the applicant. (template attached as Annexure-VII ) The applicant shall
be given a reasonable opportunity of being heard either in person or through its
representative. In case the facts or the explanation furnished by the applicant or its
representative is not satisfactory, the application shall be rejected. The closing of
application shall be communicated in writing to the applicant. (template attached as
Annexure-VIII )
(iii) The competent authority shall pass speaking orders for decision taken.
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Product
specific
guidelines
16.
In addition to these guidelines, any product specific guidelines issued by CMDs
shall be followed, as applicable.
Additional 17.
features for
foreign
manufacturers
The additional requirements for foreign manufacturers are specified in
Annexure-IX .
Surveillance 18.
BIS shall have the right to carry out surveillance during the operation of licence at
any time with or without prior intimation to verify continued compliance to the
specified requirements.
Fees 19.
All the fees shall be payable in advance and is available on BIS website under the
following path:
https://www.bis.gov.in/ >> Conformity Assessment >> .............< New mini-tab for
Scheme-X certification >..................
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Annexure – I
Form – I
(see sub-clause (ii) clause (a) of sub-paragraph (1) of paragraph 3)
BUREAU OF INDIAN STANDARDS
Product Certification Scheme
Application for Licence to use the Standard Mark or for Certificate of Conformity
Full Name of Firm
Address
Tel
Office
Fax
Village/
City
District State Country
Pin
Code E-mail
Address
Tel
Factory
Fax
Village/
City
District State Country
Pin
Code E-mail
Name Designation Name
Design
ation
1 1
Top
Management
details
2 Technical Management
details
2
3 3
4 4
Name Tel E-mail
Contact Person
8
Corresponde
nce
Address
Office
Scale of
Unit
Large Public
Factory
MSME (Mention, whether
Micro, Small or Medium) Sector Private
This application is made to obtain BIS licence for usage of Standard Mark or for
certificate of conformity on:
Product
Varieties
(Grade/Type/Class etc.)
Specified
requirements
Units of
Production Present Installed Capacity Quantity Value (₹)
Amount (₹)
Invoice No.
with date
Fee Details
Signature
Name
Seal of Firm Designation
Date of application
DIN no.(in case of director)
PAN or
Business
licence no.
of Firm
PAN no. (for other cases)
Important: Application should be signed by CEO of the firm, or in his absence by authorised
representative
9
Indicate availability of the following documents:
These documents are required to be submitted along with the application
Sr. No. Document(s)
Yes/
No/
N.A.
1 Establishment of firm
2 Address proof of the factory
3 Valid MSME certificate, if applicable
4
Authorised representative letter, in case application signed by person other than
CEO of the firm
5 Technical files
6 Brand details
7 Authorised Indian representative, if applicable
8 Declarations, as applicable
Explanation.- For the purpose of this form, the expression micro, small and medium
enterprises shall have the meaning assigned to it in the Micro, Small Medium Enterprises
Development Act, 2006 (27 of 2006), as amended from time to time.
Whether applying for system certification from Bureau: Yes or No
If yes, submit below mentioned additional documents
Sr. No. Document(s) Yes/No/N.A.
1 Mention specified requirements, as applicable
2 Composition of top management and their designations, including
management representative and supporting documents, as applicable
3 Quality manual, as applicable
Declaration:
The information given in this application form are true to the best of my/our knowledge and
belief. I/We shall be responsible if any misleading information given in this form and the
application shall be liable for rejection if wrong information has been given. If the licence or
certificate of conformity is granted on the basis of information which is found to be incorrect
later, the licence or certificate of conformity shall be liable for cancellation.
The information obtained by a certification officer or the Bureau from any statement made or
information supplied or any evidence given or from inspection made shall be treated as
confidential by the Bureau as per provisions of sub-section (5) of section 27 of the Bureau of
Indian Standards Act, 2016.
Note: For more details, you may please visit our website https://www.bis.gov.in/
10
Annexure - II
Declaration regarding manufacturing machinery
1) Application/Licence No.
2) Name/Address
Sr.
No.
Machinery Make/
Identification No.
Production capacity
per day, if applicable
Number Remarks
Note: Attach extra sheet, if required
I hereby declare that the machinery details of which given above are available with us.
I also declare that I will send prior intimation to Bureau of Indian Standards whenever any
machinery is not available due to any reason.
Signature of firm’s representative
.............................
Name
Designation
Date
* If any part of the manufacturing activity is outsourced, details of machinery used for
outsourced activity shall be indicated in a separate form along with complete address of the
outsourced premises.
11
Annexure - III
Declaration regarding test equipment
1) Application/Licence No.
2) Name/Address
Sr.
No.
Test equipment/
chemicals and
identification numbers
(where applicable)
Least count
and range
(where
applicable)
Valid calibration
(where required)
Yes/No
Tests used
in with
clause
reference
Remarks
(indicate
number of
equipment)
Note: Attach extra sheet, if required
I hereby declare that the test equipment details of which given above are available with us.
I also declare that I will send prior intimation to Bureau of Indian Standards whenever any
machinery is not available due to any reason.
Signature of firm’s representative
.............................
Name
Designation
Date
* If any part of the test equipments is outsourced, details of outsourcing shall be indicated in a
separate form along with complete address of the outsourced premises.
12
Annexure - IV
Undertaking for long duration test
(To be submitted on the letterhead of the firm)
The Head ……..(Branch Office)
Bureau of Indian Standards
Dear Sir/Madam,
1)
I, ........................ (name of person), ............................ (designation) have made an
application on ..................... (date of application) to BIS in accordance with
conformity assessment Scheme-X for grant of licence to use standard mark on
........................... (name of product) as per specified requirements .................. (Indian
Standard No.) being manufactured at our factory at ................... (give address).
2)
I understand and agree that in event of failure of the sample in long duration test
requirement or inability to witness completion of long duration test or my inability to
submit the test report for following tests within 30 days (one month) of the date of
completion of the test(s) as confirmed by the laboratory*, the licence if granted to me,
shall be processed for cancellation without any notice:
Sl.
No.
Test
requirement
Duration of
the test
Date of completion of the test(s)
1
2
3
3)
Further, I duly undertake that I shall abide by all the directions issued by the Bureau in
this regard.
Seal of firm Signature
Name
Designation
Date
13
Annexure - V
Bureau of Indian Standards
.............. Branch Office
(Discrepancy-cum-Advisory Report)
Name of applicant/licensee: .................................................
Application/licence/certificate No. ...................... Nature of inspection
Valid upto ....................... (Preliminary/surveillance/others)
Standard / Specified requirements .........................
Product ................................................ Date(s) of visit ...........................
Sr.
No.
Discrepancies/Advices rendered
Clause with reference of Standard
or specified requirements
Comments/ agreed action (by manufacturer)
I have fully explained the contents of i) I have fully understood the contents of this report
this report ii) Confirmation of the actions on discrepancy-
cum-advisory shall be made to Bureau of
Indian Standards (BIS) within ......... days.
Signature ................................. Signature ....................................
Name ................................... Name .......................................
Designation ............................ Designation .............................
(BIS representative) (Manufacturer’s representative)
Note: It is advised that a copy of this report be enclosed by the firm in the licence file for necessary
follow up actions and future reference.
14
Annexure - VI
Our Ref: ....... BO (Scheme-X)/A- Date:
Subject: Grant of BIS Product Certification Licence No.- ................ as per IS .........
M/s
Dear Madam(s)/Sir(s),
With reference to your application, we are pleased to inform you that the licence has been
granted to you in accordance with conformity assessment Scheme-X of BIS to use the
Standard Mark in respect of the followings:
Product:
(i) Grade
(ii) Class
(iii) Type
(iv) Variety
As per specified requirements ...............
2. The number assigned to this licence is L- ...................... which has been made operative
from ................ and is valid up to ...................... The licence number shall invariably be
referred to in your future correspondence.
3. The licence is granted on the explicit condition that you shall mark entire production under
scope of licence with Standard Mark and maintain conformity to the relevant Indian
Standards. Accordingly, you shall cover the entire production under scope of licence with
Standard Mark and maintain conformity to the relevant Indian Standards. In addition, you
shall display the BIS product certification licence held by you prominently at your premises
and also mention the BIS product certification licence held by you in your commercial
advertisements.
4. According to notification No. .............................. dated .......................... , the certification
fee is payable by you with effect from ...................... for the period of validity of the licence in
advance. This certification fee is payable by you regardless of the fact whether you actually
mark your product or not with the Standard Mark. Our Receipt No. R/ ............. dated
....................... is already *issued/enclosed/being sent separately.
15
5. The in-house quality assurance plan submitted by you will have to be implemented by your
organisation strictly and completely. The supervision of the operation of this quality assurance
plan shall be done by a person responsible for the quality control function in your
organisation. Kindly inform us the name and designation of the person who will be held
responsible for the operation and maintenance of the Scheme. Any future change in this
respect will have to be communicated by you to us as and when these take place.
6. We are enclosing a sheet giving the preferred dimensions of the Standard Mark to enable
you to prepare the designs of the Standard Mark for marking the above product Photographic
reduction in any size is permissible. This will ensure the relative proportions of the different
dimensions maintained. Preferred dimensions be used as far as possible.
7. On commencement of marking of your product for which you are licensed, you shall
advertise your product with Standard Mark in various media only during the validity of your
licence. The use of Standard Mark on letterheads and publicity literature is permitted only on
receipt of your assurance that in the event of cancellation or lapsing of your licence, the
Standard Mark on your letterheads, publicity literatures etc. will be destroyed/obliterated.
8. This licence is granted for your manufacturing premises situated at (Address of factory)
............................ Privileges under the licence shall not be exercised by any other firm
company/factory etc. This licence is not transferable in the event of shifting the
manufacturing and testing equipment from the licensed premises to some other place, use of
Standard Mark shall be stopped till the new premises are inspected and found to be
satisfactory by BIS in respect of manufacturing and testing facilities available there and the
address of the new premises is endorsed in the licence.
9. You are also advised to make yourself and other employees in your organisation aware
about the provisions of the BIS Act, 2016 and Rules and Regulations framed thereunder
especially the implications in case of any intentional or unintentional non-adherence.
10.* It may be noted that this licence is granted based on undertaking that in the event of
non-conformity of the sample in long duration test(s) or your inability to submit the test report
immediately but not later than 30 days (one month) from the date of test report confirmed by
the laboratory, the licence shall be processed for cancellation. (Applicable for GoL with
undertaking for long duration test)
Thanking you,
Signature of designated authority
(Name of designated authority)
Encl: As above.
(*strike out whichever is not applicable)
16
Annexure - VII
Our Ref: ....... BO (Scheme-X)/A- Date:
Subject: Notice for Rejection of Application No. BO/A –
M/s
Dear Sir/Madam,
1)
This is with reference to your application No.CM/A-…….. for grant of licence under
conformity assessment Scheme-X of BIS to use the Standard Mark on your product of
………… as per IS …………
2)
We regret to inform you that it has not been found possible to further process your application
because of the following:
(BO to mention the reasons)
3)
In view of the above, it is proposed to reject your application. In case, you have anything to
say in the matter, you may send your reply within 21 days of issue of this letter. If you desire
to be heard by the undersigned in person or through a representative authorised by you on
your behalf, you may seek an appointment for such a hearing with the undersigned, after
submitting your written explanation.
4)
In case no reply is received from your end within the stipulated period, we will process your
application for rejection as per the sub-regulation (6) of regulation 4 of BIS (Conformity
Assessment) Regulations, 2018 without any further notice to you.
Thanking you,
Signature of designated authority
(Name of designated authority)
17
Annexure - VIII
Our Ref: ....... BO (Scheme-X)/A- Date:
Subject: Rejection of Application No. BO/A –
M/s
Dear Sir/Madam,
1)
This is with reference to your Application No. A- ………….. for grant of licence under
conformity assessment Scheme-X of BIS to use the Standard Mark on your product of
………… as per IS ………….
2)
Kindly refer to our letter of even number dated …………. In this letter we had informed you
of our intention to reject your application for the following reasons:
(BO to mention the reasons for rejection of application, reference to reply from firm, its
examination and consideration and also if any personal hearing is held, reference to the same
needs to be indicated)
3)
It has, therefore, been decided that the case relating to your above mentioned application be
rejected. You may please apply afresh with applicable fee as and when you feel interested in
the future to get licence to use or apply Standard Mark on your product and are in position to
comply with the above mentioned requirements.
4)
If you are aggrieved by the above order, you may prefer an appeal to the Director General,
Bureau of Indian Standards within ninety days from the date of the order with a fee of two
thousand rupees as per provisions of section 34 of the BIS Act, 2016 read along with Rule 37
of the BIS Rules, 2018.
Thanking You,
Signature of designated authority
(Name of designated authority)
18
Annexure – IX
Additional requirements for Foreign Manufacturers Certification Scheme (FMCS)
The foreign manufacturers, who are having their factory location outside India, can apply
under FMCS. Features of FMCS different from Indian manufacturers are as follows:
1) Applicant has to submit application form and other requisite documents in duplicate
(presently, hard copies to be submitted).
2) All foreign manufacturers are considered as ‘Large Scale’ as per FMCS norms.
3) Nomination of Authorised Indian Representative (AIR) by foreign manufacturers
(Applicants and licensee)
The applicant shall nominate AIR(s) in the Form – II of Scheme – X for its operation of BIS
licence for its group companies. For nominating an AIR, the applicant shall ensure the
following:
a) AIR shall be an Indian resident.
b) AIR is representative of one manufacturing firm only and doesn’t represent other foreign
manufacturer(s) as AIR under the BIS Conformity Assessment schemes. However, in case of
foreign manufacturers belonging to one group of companies and importers (related to the
foreign manufacturer) nominated as AIR, the restriction shall not be applicable.
c) AIR(s) shall not have any conflict of interest with respect to their role as AIR with testing
of sample(s) in third party laboratories.
d) AIR(s) shall be preferably at least graduate by qualification and shall understand the
provisions of BIS Act, 2016 and rules, regulations framed thereunder and the implications
thereof.
e) AIR(s) shall declare his/her consent to be responsible for compliance of the BIS Act,
Rules, Regulations and Terms & Conditions as laid down in BIS Licence, Agreement,
Undertaking etc. executed by or on behalf of the foreign manufacturer in connection with
grant and operation of licence.
f) The name of AIR(s) is endorsed in the licence document.
4) The applicant shall confirm readiness for the inspection and should take all actions, like
arrangement of air tickets, issuance of VISA and insurance, arrangement of transport in the
foreign country, etc. for the officer, so that visit of the officer could take place at the earliest.
5) Responsibility for safe deposition of sample(s) to the labs and remittance of testing charges
(directly to the laboratories), lies with the manufacturer firm.
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6) As provided under the provision of sub-regulation (11) of regulation 6 of BIS (Conformity
Assessment) Regulations, 2018; the foreign manufacturer, after obtaining the licence, shall
submit the details of consignment of goods bearing Standard Mark (giving details of Indian
importer, distributor, dealer, retailer, final destination to whom goods or articles with Standard
Mark is being supplied with estimated date(s) of entering Indian ports) to BIS online or
through email as soon as these are despatched from the manufacturing premises..
7) Fees and charges
a) All the travel expenses related to testing and inspection including stay, accommodation
(boarding, lodging), transportation starting from the place of departure in India and return
back to the same place in India shall be borne by the manufacturer.
b) All payments are to be made in equivalent USD by applicants/ licensees of Non-SAARC
Countries. All payments can be made either in Indian Rupees with GST (as applicable) or in
equivalent USD by applicants/ licensees of the South Asian Association for Regional
Cooperation (SAARC) Countries, i.e. Afghanistan, Bangladesh, Bhutan, India, Nepal, the
Maldives, Pakistan and Sri Lanka.
c) Per-diem charges: Per diem charges for the officers shall be the same as per “Terms and
conditions of service of employees Regulations of BIS”. The number of days of which per
diem charges are to be paid by the applicant should be the number of inspection days plus one
day.
d) Visit Charges: Applicant is also required to remit visit charges of INR 20000 per manday.
The number of days of which visit charges are to be paid by the applicant should be the
number of per diem days plus three days.
e) Contingency funds: Applicant is required to remit Contingency funds of INR 10000 per
licence.
f) Agreement as mentioned in Form – V and Indemnity Bond as mentioned in Form – VI of
Scheme – X are required to be executed and Performance Bank Guarantee (PBG) of US
Dollars ten thousand issued by any bank having Reserve Bank of India approved branch in
India or alternatively in equivalent Indian rupees for US Dollars ten thousand. Performance
Bank Guarantee shall have a validity of six months more than the validity of the licence.
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